The Mark Information Systems software allows you to use a file called the CATALOG-FILE as a kind of “shadow file” of the PRODUCT-MASTER file. This file contains information about products that you do NOT carry and do NOT have in your PRODCUCT-MASTER file. The objective is to have the information readily available without cluttering up the PRODUCT-MASTER file.
Most often the information is put into this file when you receive a disk from your vendor with all of their items. The “conversion” program updates the ifnormation on the items in your PRODUCT-MASTER file, and for those products that are not in your PRODUCT_MASTER file it will put the ifnormation (product number, description, cost, suggested prices, etc.) into the CATALOG FILE. When you “search for” a product using an of the product searching options, these CATALOG records will be displayed along with the products in the PRODUCT MASTER file. However, they’ll be identified with an asterisk.
Search for item: TEST
ABC TESTING ITEM
The purpose of this file is to create a kind of shadow file to the PRODUCT-MASTER without creating an unnecessarily large PRODUCT-MASTER file.
Ar/2/9 print customer labels – sort by alpha y/n…if yes..use the “sort alpha” (other features).
The ACH program has been enhanced so that the user may enter the bank’s CONFIRMATION# during the “check posting process”. This confirmation number will be posted to the CHECK record and can be displayed on inquiry screens.
Although no actual check is produced in the ACH program a remittance advice is produced and depending on the vendor’s preference is printed, faxed or emailed showing the confirmation number and the invoice numbers and amounts being paid.
The general processing of ACH payment is:
· After an initial one-time setup the purging takes place automatically as a part of the phantom process during periods when the computer is inactive. (Setup screens shown below)
· Several data files are included in this program for which there are no current purge programs within the MIS software.
· Time-stamp files are purged by type. When invoices are purged, the related time-stamp items are purged, When POs are purged, the related time-stamps are purged. Since the time-stamp file is one of the largest on the system it’s important to keep this file “pruned”.
· Prod-history files may be purged by type which allows you to maintain (for example) 24 months of sales history and only 12 months of purchase/transfer history.
· A purge log is automatically maintained so that you can see the date and time of the last purge of the file..and the most recent cut-off date (example below)
· This menu includes an option for “cleaning” the inventory file. This deletes inventory items that have never been used by the system in any way (the software automatically creates these records “on the fly” when needed)
SETUP SCREENS FOR AUTO PURGING:
First, you will indicate which files you want purged, and how many months of data you would want to keep for each file:
The next subscreen shows each of the files within the group. Here you will indicate how many months of each file should be kept on your computer:
The final screen sets up the actual days and times that you would like this process to take place. In this example, the process which run each Sunday at 1:00am
Given this sample setup the phantom process would purge the first “group” of files on Sunday, the second “group” on the following Sunday, etc.
A purge log is automatically maintained: