VSS NEWSLETTER MAY, 2003

VSS, Inc.  1017 Catamaran, Foster City, CA  94404

Phone/fax 800-942-2496

bvendig@aol.com, gpadam@aol.com, nrbug@aol.com

 

 

INTERNET EMAIL ENHANCEMENTS

(description of VSS Email programs attached)

 

1.  Ability to send PDF documents (since these can include logos and other graphics the appearance of these documents is identical to your actual printed invoices,quotes, Pos, etc.) -

 

2.  Ability to email purchase orders thru IQ/2 or purchase order entry.  Ability to email Invoices thru IQ/1 or thru night processing.  Ability to email quotations. -

 

3.  Ability to email any report generated in the Report Writer (These can be sent as excel attachments or text attachments) - cost:  3 hours programming time

 

4.  Ability to email purchase order expediting reports - cost:  3 hours programming time

 

5.  Personal Email address books (sample screens on next page).  These address books can be displayed at any point where internet email can be sent (IQ/7, purchase order inquiry & printing, invoice/order inquiry & printing) - cost: 3 hours programming time

 

           

ENHANCEMENTS TO GENERAL LEDGER INQUIRY

(description of General Ledger Inquiry attached)

 

1.  When displaying the "g/l detail" for an account, the ability to display "all activity"

1=A/R, 2=A/P, 3=Journal entries, 4=A/R Cash, 5=ALL

cost:  1 hour programming time

 

2.  The ability to display, on-line the current & last 3 months Summary or Detail Income statement…and then to "select" a line to display the G/L detail for that G/L account or group of accounts

(sample screen shown below under next topic)

cost:  4 hours programming time

 

AUTOMATIC DAILY UPDATING OF G/L "SHADOW FILES"

 

The purpose of these programs is to allow you to view Income statements (including the current month regardless of whether or not it has been closed)

Cost:  5 hours programming time

 

A series of "shadow G/L files" have been created so that your "real" general ledger files are unaffected.  Each night, as part of a phantom process, the last two months & the current month are "closed".  This then allows you to see an on-line display of the income statements as well as the general ledger detail activity (ap-gl, ar-gl, journal-entries, etc.) for any account or group of accounts.  This general ledger detail activity may be displayed for the current month or the entire fiscal year. (sample screen below)

 

 

======= SAMPLE INCOME STATEMENT FROM "SOFT CLOSE" =====

 

PG#2

SUMMARY INCOME STATEMENT AS OF 03/31/03

 

 

 

 

 

 

LINE#

DESCRIPTION

MARCH

LASTYR

VARIANCE

YTD

LASTYR

VARIANCE

23

 1140/EQUIPMENT (TRUCKS-OFF ET

0

2,650

-2650

23,000

30,330

-7330

24

 1150/REPAIRS AND MAINT.

500

400

100

51,000

61,320

-10320

25

 1160/SUPPLIES

787

900

-113

24,177

22,566

1610.98

26

 1110/UNIFORMS

455

167

288

2,067

2,834

-767.17

27

 1170/POSTAGE

0

15

-15

1,818

2,338

-520.45

28

 1180/BEVERAGES

375

551

-176

6,545

10,915

-4369.95

29

 1190/UTILITIES

595

1,135

-540

18,876

20,860

-1984.05

30

 1200/ADVERTISING

0

214.5

-214.5

5,002

3,137

1865.34

31

 1210/PROMOTIONS

3,458

8,088

-4630.8

37,453

51,781

-14328.49

32

 1220/TELEPHONE

2,289

1,844

445.01

23,468

20,164

3304.42

33

 1230/TRAVEL

1,500

1,000

500

16,067

16,101

-34.45

34

 1250/AUTO & TRUCK LEASING

200.5

200.25

0.25

5,754

1,933

3820.65

35

 1260/GAS & OIL

1,750

1,224

525.52

16,278

22,935

-6656.22

36

 1270/LICENSES

63.7

50

13.7

1,330

1,381

-50.8

37

 1290/LEGAL

399.25

370

29.25

2,255

2,760

-505.13

38

 1300/DUES & FEES

0

100

-100

1,121

2,135

-1013.72

39

 1310/CONTRIBUTIONS

185

1,450

-1265

6,388

6,427

-39.02

40

 1320/INSURANCE

0

10,000

-10000

34,969

50,726

-15757.36

 

 

 

 

 

 

 

 

B=BACKWARD, F=FORWARD, E=END, ENTER LINE# TO DISPLAY GL DETAIL

 

 

 

 

 

 

 

 

 

 

 

(If a line# is entered the following prompts are displayed):

1=A/R G/L DETAIL, 2=A/P G/L DETAIL, 3=A/R CASH DETAIL, 4=ALL

 

 

 

 

 

 

 

1=Current Month Only, 2=Entire Fiscal Year (default is 1)