VSS CLIENT CONNECTION

FEBRUARY 2004

 

 

NEW PHONE#

Our new toll-free number is:  866-250-4273

Our old toll-free number will remain in affect until the end of the year (2004)

 

NEW ENHANCMENTS:

 

EDI ENHANCEMENTS:

 

VSS has developed programs to produce the 867 POS (point of sale) document being requested by some vendors.  This information is usually sent periodically (monthly in most cases) to your vendors showing each customer/invoice for the period.

 

We have also developed programs for the automatic FTP of EDI transactions, reporting the status of each EDI, sending emails to personnel informing them of the status of each of their EDI documents, updating time-stamp records, maintaing the actual transfer of data logs so they can be viewed later, alerting the user if a document is not acknowledged within 24 hours.

 

UPS WORLDSHIP

 

These programs automate the exchange of data between the Mark system and the UPS PC.  Either a flat file or ODBC may be used. 

 

When you enter an order on the Mark system, if the Shipvia has been designated as a “ups shipvia code” then our program will automatically send the appropriate information to a UPS file.  This file has been set up to correspond with the information needed by UPS so that when your warehouse employee wants to enter a shipment in the UPS PC he enters (or scans) the order number.  The rest of the information will automatically appear on his screen.

 

Once he finishes with this screen

The packing slip prints

The UPS tracking numbers and charges are posted to the Mark records

These tracking numbers can be viewed in IQ/1/1 and may be printed on documents.

The UPS charges (plus any specified upcharge) and tracking numbers and number of boxes are automatically put into the shipping records and can be accepted or overwritten during the shipping acknowledgement process

COD charges & Void transactions are automatically handled.

 

REVISED PRODUCT COPY (IC/1/7)

 

This revised program includes several enhancements that make it easier to track the changes that occur when an item is copied from one product to another:

  1. a Prod-history record is created (and can be seen in iq/5/15) showing the “from product”, the quantity on hand when it was copied, the original location of the “from product”, the date of the copy
  2. An index is kept so that you can enter a product number and see the history of products copied to this product..and also, if this item itself was later copied to another product you will see that on the display screen.
  3. If desired, any item that has quantity on hand in the “from product” can automatically create an “NPC” entry.
  4. All purchase orders & orders & invoices have a line showing the original product, ie.

ABC     GREEN WIDGET

            (REPLACES ITEM XYZ)

           

DUPLEX PRINTING

 

Ability to print documents in duplex mode (assuming you have a laser printer with this capability)

A/R STATEMENTS REPRINT

 

This program creates and stores a “copy” of the last months statements so that you can re-print them or re-send them exactly as they were when they were originally produced.

 

MIS PROJECT TRACKING:

 

The MIS system includes a project tracking feature.  To use this you must answer “Y” to the installation question regarding project tracking (install menu # 5)

  1. Projects are set up in the marketing module, menu # 9, selection # 1
  2. When a sales order or quotation relating to the project is entered you will enter the project number as the “job reference”.
  3. To view a project use the Marketing Menu, menu 9, selection 1, screen 18.  This will show all order, invoices, quotes, purchase orders and A/P vouchers entered for this project.

 

 

 

VSS

5517 CABRILLO WAY, ROCKLIN, CA  95765

866-250-4273

Betty Vendig: bvendig@aol.com