VSS CLIENT CONNECTION
IMPORTANT NOTE: VSS HAS MOVED! OUR NEW ADDRESS IS:
1017 CATAMARAN STREET, #3
FOSTER CITY, CA 94404
PLEASE UPDATE YOUR RECORDS TO REFLECT THIS CHANGE.
VSS has developed a series of programs to facilitate purchase order expediting by automatically faxing/emailing vendors a list of purchase orders with a request that they return this list with shipping dates and/or comments. This is done by a "phantom process" that runs in the background of your system.
Additionally, this feature has been added to the purchase order expediting report (IC/7/15) so that you can manually send/fax/email these requests to specific vendors on demand.
Once the process finishes, an email is sent to each of your buyers listing their vendors who received faxes that night.
How often these faxes are sent out, on what days and times, who they are sent to and the criterion for determining which particular POs are on the list is controlled by a setup screen that has been added to the Vendor Master (shown below). Generally speaking, the list will include:
Purchase orders that have not been received by their required date and are not designated as "on the dock" (by using the ?REC feature).
Purchase orders where a shipping-date has been entered but, even after allowing for shipping time, they still have not been received.
The information sent to the vendor may be either a summary (as shown in the example here) or a detailed version where the specific items are listed).
TO: CUSTOMER SERVICE
FROM: BETTY VENDIG/VSS, INC.
Following is a list of outstanding purchase orders. Please enter shipping dates with comments and fax, email or phone.
PO# DATE SHIP-DATE COMMENTS
1000 02/02/02 ___________ ______________
1. BUYER ID:
This will determine who receives the email telling him that an expediting request
Has been sent to this vendor.
6. CALCULATE ESTIMATED ARRIVAL DATE AS XX DAYS AFTER SHIP DATE:
An entry of 3 would mean that once a ship-date is entered, the program would add 3 days to determine the date on which you expect to receive this PO. If you still
Have not received it, then it will appear again on the next expediting request…even if it is not past the required date.
A new option has been added to the Purchase Order Inquiry Display screen. POCONF
Once you type this option you will get the following options:
1=entire PO, 2=by line item:
If you enter 1 then you'll be prompted for the shipping date.
If you enter 2 then you'll be prompted:
ENTER LINE ITEMS OR <CR>=ALL ITEMS ON THIS PAGE: 1,2,3,5
ENTER SHIPPING DATE: