VSS CLIENT CONNECTION

FEBRUARY, 2002

IMPORTANT NOTE: VSS HAS MOVED! OUR NEW ADDRESS IS:

1017 CATAMARAN STREET, #3

FOSTER CITY, CA 94404

PLEASE UPDATE YOUR RECORDS TO REFLECT THIS CHANGE.

THANK YOU!

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PURCHASE ORDER EXPEDITING

VSS has developed a series of programs to facilitate purchase order expediting by automatically faxing/emailing vendors a list of purchase orders with a request that they return this list with shipping dates and/or comments. This is done by a "phantom process" that runs in the background of your system.

Additionally, this feature has been added to the purchase order expediting report (IC/7/15) so that you can manually send/fax/email these requests to specific vendors on demand.

Once the process finishes, an email is sent to each of your buyers listing their vendors who received faxes that night.

How often these faxes are sent out, on what days and times, who they are sent to and the criterion for determining which particular POs are on the list is controlled by a setup screen that has been added to the Vendor Master (shown below). Generally speaking, the list will include:

Purchase orders that have not been received by their required date and are not designated as "on the dock" (by using the ?REC feature).

Purchase orders that are within a few days of their required date but where no shipping date has yet been entered into the purchase order - either thru PO entry or the CONF process. (The process of making these CONF(irming) entries has been simplied so that it can be done through the PO Inquiry screen – described below.)

Purchase orders where a shipping-date has been entered but, even after allowing for shipping time, they still have not been received.

The information sent to the vendor may be either a summary (as shown in the example here) or a detailed version where the specific items are listed).

VSS EXPEDITING REPORT

DATE: 03/01/02

TO: CUSTOMER SERVICE

PETCO, INC.

FROM: BETTY VENDIG/VSS, INC.

FAX/PHONE 800-942-2496

EMAIL: BVENDIG@AOL.COM

Following is a list of outstanding purchase orders. Please enter shipping dates with comments and fax, email or phone.

THESE ARE NOT NEW ORDERS - EXPEDITING ONLY

PO# DATE SHIP-DATE COMMENTS

1000 02/02/02 ___________ ______________

2000 02/13/02 ___________ ______________

VENDOR SETUP SCREEN

The following screen has been added to the vendor master:

1. BUYER ID FOR THIS VENDOR BEVE

2. HOW MANY DAYS AFTER REQUIRED DATE TO SEND 0

3. DO NOT RE-FAX A PO WITHIN XX DAYS OF LAST TIME

IT WAS FAXED 2

4. F=FAX, E=EMAIL, P=PRINT F

5. SEND S=SUMMARY, D=DETAIL S

6. CALCULATE ESTIMATED ARRIVAL DATE AS XX DAYS

AFTER SHIP DATE 3

7. FAX AGAIN IF SHIP-DATE HAS BEEN ENTERED BUT

CURRENT DATE IS NOW PAST EST ARR DATE Y/N Y

8. DISPLAY ESTIMATED ARRIVAL DATE IN PO DISPLAY Y/N Y

9. DAYS OF WEEK TO SEND: M,TH

10 HOUR OF DAY TO SEND: 11:59PM

1. BUYER ID:

This will determine who receives the email telling him that an expediting request

Has been sent to this vendor.

6. CALCULATE ESTIMATED ARRIVAL DATE AS XX DAYS AFTER SHIP DATE:

An entry of 3 would mean that once a ship-date is entered, the program would add 3 days to determine the date on which you expect to receive this PO. If you still

Have not received it, then it will appear again on the next expediting request…even if it is not past the required date.

SIMPLIFIED "CONF" ENTRY:

A new option has been added to the Purchase Order Inquiry Display screen. POCONF

Once you type this option you will get the following options:

1=entire PO, 2=by line item:

If you enter 1 then you'll be prompted for the shipping date.

If you enter 2 then you'll be prompted:

ENTER LINE ITEMS OR <CR>=ALL ITEMS ON THIS PAGE: 1,2,3,5

ENTER SHIPPING DATE:

CONTACT INFORMATION

VSS

1017 CATAMARAN #3

FOSTER CITY, CA 94404

(800) 650-5774

E-MAIL

BETTY VENDIG: bvendig@aol.com

GARY ADAMIETZ: gpadam@aol.com

Nancy Rosenblad: nrbug@aol.com